Bank technology has made bookkeeping simpler, but those who deal with financial records realize that it’s not perfect. When the bank feeds aren’t functioning properly, and the historical transactions might be unavailable and customers may be unable to send statements in the format of PDF. It is then necessary to change a PDF document that was designed to be read by a reader into something accounting software can actually read.

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A converter for bank statements will take away a significant portion of the repetitive work involved in that process. Instead of entering manually dates, descriptions, withdrawals, and deposits row by row, Docubrew transforms the information on a statement into structured spreadsheet-ready information.

When a PDF is the missing piece

Imagine a bookkeeper preparing the year-end reconcile for a new client. The accounting platform has recent transactions but some months are missing. Fortunately the client has downloaded the PDF of the previous statements.

It used to take long hours of tedious copying the spread sheet. The bank statement in PDF format to Excel workflow is a feasible alternative. Docubrew collects data about transactions from scanned paper bills or PDFs that are digital.

The reduction of manual transcription is a great way to reduce the chance of typing mistakes for professionals who need to transfer bank balances to Excel regularly.

Save the Pages that Actually are Important

Bank statements do not consist only of transactions. A 12-page account statement may include an account summary, disclosures and notices as well as a number of pages detailing the actual banking transactions.

Docubrew lets users preview the document, and then select the appropriate pages prior to conversion. It is simpler to convert statements from bank accounts to Excel since the non-related details of the statement are not included in your data set.

Once the file is processed the file can then be opened in Excel or used in accounting platforms such QuickBooks, Xero, FreshBooks and many more.

CSV provides a flexible accounting workflow

CSV is still useful since it is widely supported by databases, spreadsheets as well as accounting applications. If you need a bank statement that you can convert to CSV, Docubrew produces structured output based on the transactions table in the statement.

The same process helps businesses convert bank statements to CSV. It is useful whether rebuilding old records, coordinating a cleanup project for new clients, looking into missing transaction, or preparing the data for reconciliation.

Batch processing can be particularly advantageous for accounting firms who are working with multiple statements or clients at once.

Financial documents deserve thoughtful privacy safeguards

When processing financial records, security isn’t the only factor to consider. Accounting and bookkeeping professionals may be concerned regarding the location of processing as bank statements are confidential client data.

Docubrew offers two options. Windows desktop software is used to process files stored on the personal computer of the user. The statements do not need to be uploaded in order to be converted. If you prefer using a browser-based workflow may opt for the cloud version that is encrypted in which uploaded files are completely deleted after 24 hours.

That choice distinguishes the platform from bank statement to Excel software that depends exclusively on remote processing.

Turning Document Archives Back Into Working Data

PDF statements are excellent documents, however they can be a hassle when transactions need to be reconciled, sorted out, filtering, or transferred to another. Scanned files add an additional complexity, since the transaction details are typically only available as images.

Docubrew is an effective program that combines OCR and statement parsing to convert scanned documents into usable financial information. This provides accountants, bookkeepers and business owners the opportunity to transform archival financial records into useful transactional data.

This simple remedy can help speed up the efficiency of a lengthy process by keeping the original bank statement while converting its transaction table to information that you can utilize.